Changelog

Changelog

New updates and improvements to Playground

New updates and improvements to Playground

Dec 2, 2024

Automate State Subsidy & Pre-Filled Custom Fields

v543

2 Releases

11 Improvements

2 Fixes

Subsidy automation
Subsidy automation

This week kicked off a big push for even better subsidy support, and we're kicking things off with a new feature to make it even faster to record how much was received per child. Simply upload the PDF the agency gives you directly into Playground and the system handles the rest! We also added the ability to make custom fields pre-fill fillable PDFs.

Releases

  • [Beta] Automatically upload received amounts from subsidy agencies — send us the states you want us to add

  • Custom fields now pre-fill on fillable PDFs

Improvements

  • Attendance reporting is now faster

  • Enterprise dashboards now allow adjustable columns and printing

  • Improved infant CACFP errors

  • Added a total row to blank attendance to show expected attendance

  • Paycom reporting now rounds to nearest 15 minute window

  • AI access can now be assigned based on roles

  • Student and staff schedules roles are now split into two

  • Deferred revenue now shows on revenue summary reporting

  • Able to add held amounts to custom reporting

  • Added additional student fields to aging report

  • Added field “Age as of date” to attendance reports

Fixes

  • No longer able to create an enrollment listing until billing setup complete

  • Fixed issue with saving when deleting a field on a form

Dec 2, 2024

Automate State Subsidy & Pre-Filled Custom Fields

v543

2 Releases

11 Improvements

2 Fixes

Subsidy automation

This week kicked off a big push for even better subsidy support, and we're kicking things off with a new feature to make it even faster to record how much was received per child. Simply upload the PDF the agency gives you directly into Playground and the system handles the rest! We also added the ability to make custom fields pre-fill fillable PDFs.

Releases

  • [Beta] Automatically upload received amounts from subsidy agencies — send us the states you want us to add

  • Custom fields now pre-fill on fillable PDFs

Improvements

  • Attendance reporting is now faster

  • Enterprise dashboards now allow adjustable columns and printing

  • Improved infant CACFP errors

  • Added a total row to blank attendance to show expected attendance

  • Paycom reporting now rounds to nearest 15 minute window

  • AI access can now be assigned based on roles

  • Student and staff schedules roles are now split into two

  • Deferred revenue now shows on revenue summary reporting

  • Able to add held amounts to custom reporting

  • Added additional student fields to aging report

  • Added field “Age as of date” to attendance reports

Fixes

  • No longer able to create an enrollment listing until billing setup complete

  • Fixed issue with saving when deleting a field on a form

Nov 25, 2024

Playground Redesign, Student Changes, & Multi-Time Schedule Templates

v543

3 Releases

13 Improvements

6 Fixes

Multiple time blocks on a schedule template
Multiple time blocks on a schedule template

This week we rolled out a refreshed new look for the dashboard as we continue our system-wide polish! In addition, we've significantly boosted the functionality on the Changes section of the student profile to show all updates or changes made to the student's profile. The other major release this week is the ability to create schedule templates with multiple time slots, which is particularly helpful for programs with before/after school offerings.

Releases

  • Playground, Redesigned — Playground now has a clean, new look!

  • Student Changes — All student updates now show in the changes & actions page

  • Multi-Time schedule templates — schedule templates now support multiple time slots, great for before/after school enrollment

Improvements

  • Schedules redesign — Schedules are now easier to use and navigate and show totals vs capacity

  • Drop-in bookings now show student and guardian full names in email follow up for easier tracking

  • Families can remove drop-in days on the booking screen

  • Admins can now remove drop-in days on the approval screen

  • Enterprise dashboard now includes license numbers and pagination

  • Able to add tags for staff notes to group and categorize

  • CRM: Plain text email templates — now you can save plain text templates in addition to rich text marketing emails

  • CRM: Able to cancel booked meetings

  • CRM: Able to set max number of attendees per meeting

  • CRM: Able to import leads from other CRMs

  • CRM: Much smarter automations layout

  • CRM: Added warnings for custom fields that are mapped incorrectly to CCMS fields

  • CRM: Lead details now shows automations history

Fixes

  • Re-added the bi-monthly billing settings

  • Fixed sorting when adding new custom fields

  • Fixed printing out schedules

  • Fixed birthday report skipping some students

  • Schedule resource view now properly combines events to show ratios and respects timezones

  • CRM: Fixed issue with deleted forms on booking pages

Nov 25, 2024

Playground Redesign, Student Changes, & Multi-Time Schedule Templates

v543

3 Releases

13 Improvements

6 Fixes

Multiple time blocks on a schedule template

This week we rolled out a refreshed new look for the dashboard as we continue our system-wide polish! In addition, we've significantly boosted the functionality on the Changes section of the student profile to show all updates or changes made to the student's profile. The other major release this week is the ability to create schedule templates with multiple time slots, which is particularly helpful for programs with before/after school offerings.

Releases

  • Playground, Redesigned — Playground now has a clean, new look!

  • Student Changes — All student updates now show in the changes & actions page

  • Multi-Time schedule templates — schedule templates now support multiple time slots, great for before/after school enrollment

Improvements

  • Schedules redesign — Schedules are now easier to use and navigate and show totals vs capacity

  • Drop-in bookings now show student and guardian full names in email follow up for easier tracking

  • Families can remove drop-in days on the booking screen

  • Admins can now remove drop-in days on the approval screen

  • Enterprise dashboard now includes license numbers and pagination

  • Able to add tags for staff notes to group and categorize

  • CRM: Plain text email templates — now you can save plain text templates in addition to rich text marketing emails

  • CRM: Able to cancel booked meetings

  • CRM: Able to set max number of attendees per meeting

  • CRM: Able to import leads from other CRMs

  • CRM: Much smarter automations layout

  • CRM: Added warnings for custom fields that are mapped incorrectly to CCMS fields

  • CRM: Lead details now shows automations history

Fixes

  • Re-added the bi-monthly billing settings

  • Fixed sorting when adding new custom fields

  • Fixed printing out schedules

  • Fixed birthday report skipping some students

  • Schedule resource view now properly combines events to show ratios and respects timezones

  • CRM: Fixed issue with deleted forms on booking pages

Nov 18, 2024

Feed AI & Enrollment Previews

v543

2 Releases

14 Improvements

4 Fixes

AI message composer
AI message composer

We added more AI to Playground! You're now able to use Camber when creating feed posts on the web to catch any typos or grammatical errors, or to change your tone. We've also released a massive update on enrollment allowing admins to preview enrollment from the exact perspective of a family going through it.

Releases

  • Camber AI added to the feed — Use AI to automatically adjust text, fix spelling and grammar, and change your tone. Make sure your role is correctly configured to access this new feature.

  • Enrollment Previews — Able to walk through enrollment as a family from the admin dashboard and see exactly what families see

Improvements

  • Billing settings are now more clear when changing and setting them

  • Modals are now much cleaner — they scroll instead of the page scrolling

  • Web feed has a new look — the interface is now much cleaner to work in and post new updates

  • Able to search feed for posts you created

  • State integrations should now process more quickly

  • Payment methods now show who added them

  • Signature modals now show guardian relationships

  • Drop-in options can now be cloned

  • Able to restrict drop-ins to active students only

  • Enrollment receipts now show camp fees

  • CRM: Added filters for lead create and update to create new automations

  • CRM: Able to delete CRM lead fields

  • CRM: Automations history. See previous versions and runs of automations

  • CRM: Automations instance history. Track individual leads progression through automations

Fixes

  • Fixed issue with reloading teacher overview page

  • Fixed small bug with submitting attendance data from a different timezone

  • Fixed menu print PDF if too many items

  • No longer able to see unverified payment methods on enrollment payment screen

Nov 18, 2024

Feed AI & Enrollment Previews

v543

2 Releases

14 Improvements

4 Fixes

AI message composer

We added more AI to Playground! You're now able to use Camber when creating feed posts on the web to catch any typos or grammatical errors, or to change your tone. We've also released a massive update on enrollment allowing admins to preview enrollment from the exact perspective of a family going through it.

Releases

  • Camber AI added to the feed — Use AI to automatically adjust text, fix spelling and grammar, and change your tone. Make sure your role is correctly configured to access this new feature.

  • Enrollment Previews — Able to walk through enrollment as a family from the admin dashboard and see exactly what families see

Improvements

  • Billing settings are now more clear when changing and setting them

  • Modals are now much cleaner — they scroll instead of the page scrolling

  • Web feed has a new look — the interface is now much cleaner to work in and post new updates

  • Able to search feed for posts you created

  • State integrations should now process more quickly

  • Payment methods now show who added them

  • Signature modals now show guardian relationships

  • Drop-in options can now be cloned

  • Able to restrict drop-ins to active students only

  • Enrollment receipts now show camp fees

  • CRM: Added filters for lead create and update to create new automations

  • CRM: Able to delete CRM lead fields

  • CRM: Automations history. See previous versions and runs of automations

  • CRM: Automations instance history. Track individual leads progression through automations

Fixes

  • Fixed issue with reloading teacher overview page

  • Fixed small bug with submitting attendance data from a different timezone

  • Fixed menu print PDF if too many items

  • No longer able to see unverified payment methods on enrollment payment screen

Nov 11, 2024

Automations Branching & Role Restrictions on Posts

v543

2 Releases

16 Improvements

6 Fixes

Branching automations
Branching automations

You can now add branching to your CRM automations to handle all of your complex workflows. Use this new addition on automations to personalize your content funnel & convert prospective families at higher rates. You can also create custom posts that are only available to specific roles now.

Releases

  • CRM: Automation branching. You can now add branching based on conditions for automations

  • Added role restrictions to post types — create posts that are admin only, teacher only, or more

Improvements

  • Greatly improved the flows for the billing overview page

  • Easier to use Playground date pickers

  • Can now select age when building custom reports

  • Able to edit scheduled posts

  • Schedules are not a lot faster to load and edit

  • Improved settings interface — should be much cleaner to adjust settings

  • Improved student settings interface

  • Much quicker to mark immunizations, and added immunization settings

  • Added custom post approval emails

  • Able to view previously submitted data for state subsidy

  • Testing new servers to speed up every interaction on the website and app

  • CRM: Embedding CRM tour booking now looks much nicer

  • CRM: Editing nodes on automations is a lot cleaner now

  • CRM: Nodes on automations are much tidier and show more information

  • CRM: Saving leads now offers more feedback to users

  • CRM: Add lead graduation and archive trigger for automations

Fixes

  • Enterprise users can now only create chats with one school at a time

  • Fixed process of mapping payroll employees

  • Fixed adding recurring schedule end date to existing schedule

  • Able to delete schedule templates if the plan it’s associated with is also deleted

  • Hide table tools when printing reports

  • Fix crash on ratios screen under specific circumstances

Nov 11, 2024

Automations Branching & Role Restrictions on Posts

v543

2 Releases

16 Improvements

6 Fixes

Branching automations

You can now add branching to your CRM automations to handle all of your complex workflows. Use this new addition on automations to personalize your content funnel & convert prospective families at higher rates. You can also create custom posts that are only available to specific roles now.

Releases

  • CRM: Automation branching. You can now add branching based on conditions for automations

  • Added role restrictions to post types — create posts that are admin only, teacher only, or more

Improvements

  • Greatly improved the flows for the billing overview page

  • Easier to use Playground date pickers

  • Can now select age when building custom reports

  • Able to edit scheduled posts

  • Schedules are not a lot faster to load and edit

  • Improved settings interface — should be much cleaner to adjust settings

  • Improved student settings interface

  • Much quicker to mark immunizations, and added immunization settings

  • Added custom post approval emails

  • Able to view previously submitted data for state subsidy

  • Testing new servers to speed up every interaction on the website and app

  • CRM: Embedding CRM tour booking now looks much nicer

  • CRM: Editing nodes on automations is a lot cleaner now

  • CRM: Nodes on automations are much tidier and show more information

  • CRM: Saving leads now offers more feedback to users

  • CRM: Add lead graduation and archive trigger for automations

Fixes

  • Enterprise users can now only create chats with one school at a time

  • Fixed process of mapping payroll employees

  • Fixed adding recurring schedule end date to existing schedule

  • Able to delete schedule templates if the plan it’s associated with is also deleted

  • Hide table tools when printing reports

  • Fix crash on ratios screen under specific circumstances

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