designed to grow childcare centers

Childcare Management Software For Growing Centers

Playground is a simple, affordable childcare software that grows with your childcare center. Manage billing, attendance, food programs, family communication, and more.

Playground is a simple, affordable childcare software that grows with your childcare center. Manage billing, attendance, food programs, family communication, and more.

Playground is a simple, affordable childcare software that grows with your childcare center. Manage billing, attendance, food programs, family communication, and more.

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Join 48,000+ providers and families already on Playground

Join 48,000+ providers and families already on Playground

Childcare Center Billing Software

Save money with Playground and provide an amazing family experience with professional invoicing, automatic payment plans, and a beautiful family portal.

Invoicing

Collect card and ACH payments directly through Playground

Professional billing platform for your childcare business. Give families the option to pay you directly through a beautiful payment portal on their phone or desktop. Receive deposit payouts directly in your bank account.

Mandatory autopay options

Automatically debit families with oustanding balances each billing period without lifting a finger.

Set it and forget it

Create payment plans for families with one-time charges and recurring installments. You can even schedule charges to occur months in the future and Playground will automatically charge families for you.

Multiple billing frequencies

Let families choose to pay weekly, bi-weekly, or monthly. Run multiple payment plans with different frequencies for the same family, as well.

Multiple billing frequencies

Let families choose to pay weekly, bi-weekly, or monthly. Run multiple payment plans with different frequencies for the same family, as well.

Program based billing

Charge for additional programs your childcare center offers. With flat fees per check-in, time based billing, and one time enrollment fees. Your childcare center can use programs to bill for private pay lunch, after school care, or enrichment classes.

Split sibling payments

A family can pay for multiple siblings in one transaction. The transaction is itemized per child.

Beautiful family portal

Families can manage their billing from one place, accessible on mobile or desktop. They can view their balance, current payment plans, past charges and credits, manage payment methods, manage autopay, and generate their own statements.

Automatic late pickup fees

Playground's overage billing will track all the time children are in your care outside of their expected schedule. Create an overage billing rate and Playground will help your childcare center collect the revenue your childcare is owed for the extra care. You can also create overage exemptions for students.

Flexible discounts & coupons

Assign discounts and credits to family balances.

Automatic deposit, enrollment, and application fees

Application fees are charged immediately upon application submission and does not count towards tuition. Required to submit application. Enrollment fees are charged if the student is accepted to your childcare center and does not count towards tuition. Tuition deposits are charged if the student is accepted to your childcare center and does count towards the first tuition payment.

Refunds

Send full or partial refunds through Playground's childcare billing software.

Full payout visibility, 24/7

Set your own payout days each week. Track your bank desposits on a payout dashboard. Your dashboard will show payout amounts, initiation dates, and arrival dates. For each payout, view an itemized list of family payments and which payments, if any, failed.

Track offline payments

Playground helps your childcare center track family balances through the childcare billing system, even if payments aren't processed through the payment portal. Record payments made via cash, check, Venmo, Paypal, Zelle, Cashapp and more in Playground.

Subsidy

Manage agency payments from programs like DHS, DCFS, DFACS, and Head Start

For each payment, record the total amount your childcare center received and apply payments to specific children.

Track family copays

Compare expected payment amounts to actual family copays and make informed decisions about adjustments amounts.

Adjustments

Record agency adjustment amounts and reasons on a per payment and per child basis. Write off unpaid fees or transfer payment responsibility to the family.

Multiple agency support

Your childcare center can track unlimited agencies and subsidized programs. Process unlimited subsidized payments.

Expenses

Track and manage all your family childcare expenses

Playground’s powerful and simple expense tracker makes tracking business expenses ridiculously easy. You’ll know at a glance what you’re spending, without the headache of spreadsheets or shoeboxes of receipts.

Automatic expense tracking with spend cards

Say goodbye to manual entry with spend management cards. Spend cards automatically categorize and log expenses as they happen in real-time.

Exepense categorization

Categorizing expenses is made with tax time in mind, so it’s easy for you (or your accountant) to file.

Mobile receipt upload

Snap a photo to log a receipt and add memo descriptions through Playground's childcare expense management portal in the mobile app.

Reporting

Collections

Run aging & accounts receivable reports.

Revenue

Pull total revenue reports, configurable by date, class, and child.

Transactions

Create configurable transaction & volume reports.

Tax statements

Generate monthly and year-end tax statements for families. Better yet, families can pull their own tax statements from the payment portal so you don't have to.

The best childcare management software for childcare centers

Your childcare center deserves an app that scales as your business does

Full system setup

Once on board, you’ll have the option to work with a dedicated member of the Playground team to build your perfect system, from registration packets to family payment plans to communication preferences. We’ll work with you to configure your settings and tweak it until your system fits your business perfectly.

Full system setup

Once on board, you’ll have the option to work with a dedicated member of the Playground team to build your perfect system, from registration packets to family payment plans to communication preferences. We’ll work with you to configure your settings and tweak it until your system fits your business perfectly.

Dedicated team member

Every Playground customer is paired with a member of our Customer Experience team who have helped 48,000+ providers, staff, & families create a childcare management system they love.

Dedicated team member

Every Playground customer is paired with a member of our Customer Experience team who have helped 48,000+ providers, staff, & families create a childcare management system they love.

Playground Help Center

Forgot how to run an attendance report or adjust a discount? No worries. You, your staff, and your families have access to explore our knowledge base that includes 250+ training videos and step-by-step instructions for seamless guidance through the best childcare management software.

Playground Help Center

Forgot how to run an attendance report or adjust a discount? No worries. You, your staff, and your families have access to explore our knowledge base that includes 250+ training videos and step-by-step instructions for seamless guidance through the best childcare management software.

Partnership from Day 1

Kick-off call to create plan and system configuration

Partnership from Day 1

Kick-off call to create plan and system configuration

Grow your childcare center even faster

Eliminate all the tedious administrative work that comes with running a childcare center

Boys & Girls Club of the Mountain Empire

Playground’s response time is amazing! They're always available and my staff & families never have to wait to hear back.

Kaitlynn Snider

Boys & Girls Club of the Mountain Empire

"Playground’s response time is amazing! They're always available and my staff & families never have to wait to hear back."

Kaitlynn Snider

Boys & Girls Club of the Mountain Empire

"Playground’s response time is amazing! They're always available and my staff & families never have to wait to hear back."

Kaitlynn Snider

Camp Fire Columbia

"Playground has made an effort to prioritize customer service and follow through on their promises."

Jonathan Myers

Camp Fire Columbia

"Playground has made an effort to prioritize customer service and follow through on their promises."

Jonathan Myers

Temple Isaiah Preschool

"Playground helped us put together a plan so that our parents and teachers felt prepared when we started."

Dr. Tamar Andrews

Temple Isaiah Preschool

"Playground helped us put together a plan so that our parents and teachers felt prepared when we started."

Dr. Tamar Andrews