designed to grow childcare centers
Childcare Management Software For Growing Centers
Childcare Center Billing Software
Save money with Playground and provide an amazing family experience with professional invoicing, automatic payment plans, and a beautiful family portal.
Collect card and ACH payments directly through Playground
Professional billing platform for your childcare business. Give families the option to pay you directly through a beautiful payment portal on their phone or desktop. Receive deposit payouts directly in your bank account.
Mandatory autopay options
Automatically debit families with oustanding balances each billing period without lifting a finger.
Set it and forget it
Create payment plans for families with one-time charges and recurring installments. You can even schedule charges to occur months in the future and Playground will automatically charge families for you.
Program based billing
Charge for additional programs your childcare center offers. With flat fees per check-in, time based billing, and one time enrollment fees. Your childcare center can use programs to bill for private pay lunch, after school care, or enrichment classes.
Split sibling payments
A family can pay for multiple siblings in one transaction. The transaction is itemized per child.
Beautiful family portal
Families can manage their billing from one place, accessible on mobile or desktop. They can view their balance, current payment plans, past charges and credits, manage payment methods, manage autopay, and generate their own statements.
Automatic late pickup fees
Playground's overage billing will track all the time children are in your care outside of their expected schedule. Create an overage billing rate and Playground will help your childcare center collect the revenue your childcare is owed for the extra care. You can also create overage exemptions for students.
Flexible discounts & coupons
Assign discounts and credits to family balances.
Automatic deposit, enrollment, and application fees
Application fees are charged immediately upon application submission and does not count towards tuition. Required to submit application. Enrollment fees are charged if the student is accepted to your childcare center and does not count towards tuition. Tuition deposits are charged if the student is accepted to your childcare center and does count towards the first tuition payment.
Send full or partial refunds through Playground's childcare billing software.
Full payout visibility, 24/7
Set your own payout days each week. Track your bank desposits on a payout dashboard. Your dashboard will show payout amounts, initiation dates, and arrival dates. For each payout, view an itemized list of family payments and which payments, if any, failed.
Track offline payments
Playground helps your childcare center track family balances through the childcare billing system, even if payments aren't processed through the payment portal. Record payments made via cash, check, Venmo, Paypal, Zelle, Cashapp and more in Playground.
Manage agency payments from programs like DHS, DCFS, DFACS, and Head Start
For each payment, record the total amount your childcare center received and apply payments to specific children.
Track family copays
Compare expected payment amounts to actual family copays and make informed decisions about adjustments amounts.
Record agency adjustment amounts and reasons on a per payment and per child basis. Write off unpaid fees or transfer payment responsibility to the family.
Multiple agency support
Your childcare center can track unlimited agencies and subsidized programs. Process unlimited subsidized payments.
Track and manage all your family childcare expenses
Playground’s powerful and simple expense tracker makes tracking business expenses ridiculously easy. You’ll know at a glance what you’re spending, without the headache of spreadsheets or shoeboxes of receipts.
Automatic expense tracking with spend cards
Say goodbye to manual entry with spend management cards. Spend cards automatically categorize and log expenses as they happen in real-time.
Categorizing expenses is made with tax time in mind, so it’s easy for you (or your accountant) to file.
Mobile receipt upload
Snap a photo to log a receipt and add memo descriptions through Playground's childcare expense management portal in the mobile app.
Run aging & accounts receivable reports.
Pull total revenue reports, configurable by date, class, and child.
Create configurable transaction & volume reports.
Generate monthly and year-end tax statements for families. Better yet, families can pull their own tax statements from the payment portal so you don't have to.