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Finances

Billing

Expenses

Payroll

Subsidy

Manage expenses for your childcare business

Track, categorize, and report expenses in minutes – without chasing receipts or juggling spreadsheets.

Try Playground Expenses

Join 300,000+ owners, directors, teachers, and families already on Playground

Finances

Manage expenses for your childcare business

Track, categorize, and report expenses in minutes – without chasing receipts or juggling spreadsheets.

Get a free demo

Join 300,000+ owners, directors, teachers, and families already on Playground

Automation

Save hours every month and avoid costly mistakes

Most programs manage expenses manually, with paper receipts, one-off spreadsheets, and disconnected systems. Playground replaces that chaos with mobile-first tools, automations, and reports that keep your finances clean and audit-ready.

Eliminate lost receipts

Easy expense categorization

Robust exportable reporting for accountants

Built directly into your Playground dashboard

Reporting

Automate the busywork so you can close the books faster

From receipt uploads to auto-categorization, Playground helps you track and organize every dollar without hours of back-office work.

Upload receipts from the Playground mobile app

No double entry - instantly account for every dollar with private & third party payer info conveniently tied together

“Playground cut our expense tracking time by 75%. No more inbox digging for receipts.”

Admin

Little Sprouts, NC

Read the story

Upload receipts from the Playground mobile app

No double entry - instantly account for every dollar with private & third party payer info conveniently tied together

“Playground cut our expense tracking time by 75%. No more inbox digging for receipts.”

Admin

Little Sprouts, NC

Read the story

Upload receipts from the Playground mobile app

No double entry - instantly account for every dollar with private & third party payer info conveniently tied together

“Playground cut our expense tracking time by 75%. No more inbox digging for receipts.”

Admin

Little Sprouts, NC

Read the story

Intuitively automate and categorize expenses

Auto-categorize expenses by type, vendor, or program

Intuitively automate and categorize expenses

Auto-categorize expenses by type, vendor, or program

Intuitively automate and categorize expenses

Auto-categorize expenses by type, vendor, or program

Connect your bank or card to auto-import transactions

Live, updating dashboards to track collections, debt, and forecast revenue

Connect your bank or card to auto-import transactions

Live, updating dashboards to track collections, debt, and forecast revenue

Connect your bank or card to auto-import transactions

Live, updating dashboards to track collections, debt, and forecast revenue

Issue physical or virtual spend cards to staff

Track expenses, set budgets, and keep everything organized in one place—no more chasing down receipts.

Issue physical or virtual spend cards to staff

Track expenses, set budgets, and keep everything organized in one place—no more chasing down receipts.

Issue physical or virtual spend cards to staff

Track expenses, set budgets, and keep everything organized in one place—no more chasing down receipts.

Staff tools

Let your staff submit receipts, not paperwork

Employees can upload receipts right from their phones. You review, categorize, and move on.

Mobile staff expense portal

Upload photos of receipts instantly

Reduce errors and simplify month-end reporting

Built-in reports

Reports your accountant will actually use

With just a few clicks, generate CSVs your bookkeeper can drop straight into QuickBooks, Xero, or any other system.

Categorized expense reports by program, date, and vendor

Downloadable formats for easy accounting imports

See spend trends over time

FCC-specific tools

Designed with home-based providers in mind

FCCs have unique reporting needs. Playground makes it easy to track time-space calculations, business use %, and more.

Time-space percentage reporting

Mileage tracking to boost deductions

Filterable expense reports for food program submissions

"The FCC tools in Playground saved me hours every month on food and mileage tracking."

Owner, Tiny Trekkers Family Care

Playground helps with the entire financial picture of your program

Billing

Invoice and collect from families

Billing

Invoice and collect from families

Billing

Invoice and collect from families

Payroll

Pay your staff with ease

Payroll

Pay your staff with ease

Payroll

Pay your staff with ease

Subsidy

Manage third party and agency payers

Subsidy

Manage third party and agency payers

Subsidy

Manage third party and agency payers

FAQs

How do I track business expenses on Playground?

Playground allows child care programs to automatically log, categorize, and attach receipts to any expense — supplies, food, staffing, and more. All data is stored in one place and can be exported for audits, taxes, or internal reviews.

Can receipts and documentation be uploaded for each expense?

Who can add expenses in Playground?

Does Playground replace accounting software?

Is expense tracking included in the Playground subscription?

Can expense tracking support CACFP and grant compliance?

How do I track business expenses on Playground?

Can receipts and documentation be uploaded for each expense?

Who can add expenses in Playground?

Does Playground replace accounting software?

Is expense tracking included in the Playground subscription?

Can expense tracking support CACFP and grant compliance?

How do I track business expenses on Playground?

Can receipts and documentation be uploaded for each expense?

Who can add expenses in Playground?

Does Playground replace accounting software?

Is expense tracking included in the Playground subscription?

Can expense tracking support CACFP and grant compliance?

Get a demo

Grow your center, simplify your life, and delight your families by switching to Playground child care management software & app

Get a free demo